Extranet Collaboration Manager

Extranet Collaboration Manager (ExCM) provides a complete extranet solution, available as on-premises software or hosted in the Cloud. It seamlessly extends SharePoint (2013 or 2010, Foundation or Standard, On-Premises or in the Cloud) and enhances its out-of-the-box extranet capabilities, simplifying administration and enabling easy, secure collaboration between external and internal users.

Now in its third edition, this award-winning and enterprise-proven extranet solution can be used for a wide variety of extranet collaboration applications, such as:

  • Private, secure collaboration with clients\customers
  • Sales deal rooms
  • Business or non-business online communities
  • Secure sharing of business resources with vendors\partners
  • Replacement of FTP sites to support private, secure sharing of large files with external parties
  • Project-oriented team collaboration with business partners
  • Public or private Event\Meeting\Training Class sharing and collaboration sites

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Featured Whitepaper:

Providing Enterprise-ready and Cost-effective Extranets with SharePoint

All Features Are Available for SharePoint 2013 and SharePoint 2010!

Click to Select Video to Watch:

Business User Experience Demo (4 min)

Administrator Demo - Delegating to Site Sponsors (3.5 min)

Automated Site Provisioning Demo (7 min)

All the Rich Collaboration Features of SharePoint

  • Works with SharePoint Foundation (free version) and SharePoint Server
  • Microsoft Office integration
  • Document Libraries
  • Content Pages
  • Task Lists
  • Calendars
  • Discussions
  • Email Alerts
  • and much more…

+ Advanced Management of External User Accounts

  • Seperate external user accounts – in a SQL Server database or extranet AD forest
  • Manage extranet accounts using the native SharePoint interface and Ribbon
  • Add new extranet users
  • Edit extranet users
  • Change user password
  • Unlock user
  • Approve/Deny user
  • Add user to extranet role(s)
  • View extranet roles user belongs to
  • Customize extranet user profile fields
  • Manage extranet roles
  • Find all users in an extranet role
  • Engineered to handle high-volume extranet account scenarios

Included in Edition(s): Essentials and Professional

+ Simple and Intuitive End User Experience

  • Designated users (Site Sponsors) can easily send email to invite new users
  • Invitee email templates can be branded and customized
  • Invitees complete registration form that you can customize
  • Optional registration approval workflow
  • Forms-based custom login page that is fully customizable
  • Site-wide security policies ensure new users receive proper permissions

Included in Edition(s): Essentials and Professional

+ Efficient Administration and Self-Service Capabilities

  • Self-service Site Request portal automates site provisioning
  • Site Sponsor feature allows delegation of external user account management
  • Granular configuration of Site Sponsor permissions and capabilities
  • Easy-to-use account management interface for Site Sponsors
  • Self-service “Forgot My Password” feature for external users
  • Self-service password change for external users
  • Self-service secret question change for external users

Included in Edition(s): Essentials and Professional

+ Industrial-Strength Security

  • Tightly integrated with SharePoint permissions model
  • Extranet Roles provide an extra layer of security
  • Site Security Policies automatically add new users to correct permissions group
  • Configurable password strength policy
  • Configurable password expiration policy
  • Configurable user account expiration policy
  • Configurable account login lockout policy
  • Require users to accept Terms and Conditions statement
  • Captcha support on forms
  • Optional registration approval workflow
  • Extranet user domain name matching policies
  • SSL web application compatible
  • Compatible with many two-factor authentication and Trusted Identity Provider solutions

Included in Edition(s): Essentials and Professional

+ Automated Extranet Site Provisioning and Governance

  • Site Provisioning Workflow Engine eliminates manual provisioning
  • Self-service Site Request Portal automates end-user request process
  • Optional site approval workflow
  • Enhance SharePoint Governance by automating change requests
  • Fine-grained site provisioning profile (workflow) configuration
  • Customizable Email notifications
  • Assets List provides history of sites provisioned
  • Requests List provides history of end user requests

Included in Edition(s): Professional only

ExCM 2013 Screenshots - Support and Documentation

View Screenshot Tour

+ Excellent Support and Documentation


Included in Edition(s): Essentials and Professional

Our Satisfied ExCM Customers include:

Comments from customers:

 Plante Moran has provisioned over 500 client extranet sites and 1,500 engagement sites.  Extranet Collaboration Manager Enterprise Edition has saved us at least 3,500 hours of effort, which would be over $260,000.

Brian Dunant Brian Dunant SharePoint Architect

ExCM has proven to be a tool we are going to continue to expand on…we’re finding more and more uses for it. With additional training from our Information Services, I would be able to actualize this product and use it in a lot of ways we can’t begin to think of at this time.

Lynn Marshall Lynn Marshall Sarpy County Emergency Manager
Edition Available On-Premises Available Cloud Dedicated1
Extranet Collaboration Manager Essentials (2013 or 2010) Yes No
Extranet Collaboration Manager Professional (2013 or 2010) Yes Yes

1 For Cloud Dedicated: Includes single Azure D3 Virtual Machine running SharePoint Foundation, SQL Server Standard, and ExCM Professional Edition.

Feature Categories Included by Edition2 ExCM Essentials (2013 or 2010) ExCM Professional (2013 or 2010)
All the Rich Collaboration Features of SharePoint Foundation or Server Feature Available Feature Available
Advanced Management of External User Accounts Feature Available Feature Available
Simple and Intuitive End User Experience Feature Available Feature Available
Efficient Administration and Self-Service Capabilities Feature Available Feature Available
Industrial-Strength Security Feature Available Feature Available
Automated Extranet Site Provisioning Feature Not Available Feature Available
Automated User Change Request Handling Feature Not Available Feature Available
Managed Metadata Integration with Line of Business Data Feature Not Available Feature AvailableSee Note 3
Excellent Support and Documentation Feature Available Feature Available

 

2A List of all detailed features in each Category is provided on the Features tab of this page.

3Available for customers who use on-premises SharePoint Server Standard or SharePoint Server Enterprise (2010 or 2013).  Not available for customers who use on-premises SharePoint Foundation or ExCM Cloud Dedicated.

Our satisfied ExCM customers include:

Comments from customers:

 Plante Moran has provisioned over 500 client extranet sites and 1,500 engagement sites.  Extranet Collaboration Manager Enterprise Edition has saved us at least 3,500 hours of effort, which would be over $260,000.

Brian Dunant Brian Dunant SharePoint Architect

ExCM has proven to be a tool we are going to continue to expand on…we’re finding more and more uses for it. With additional training from our Information Services, I would be able to actualize this product and use it in a lot of ways we can’t begin to think of at this time.

Lynn Marshall Lynn Marshall Sarpy County Emergency Manager

(Applicable to On-Premises Software Only)

Extranet Collaboration Manager installs as a SharePoint Farm Solution.  Therefore, the system requirements are those of a healthy SharePoint 2010 or 2013 farm.  See these pages on Microsoft’s TechNet site for details on SharePoint 2010 and 2013 system requirements:

Hardware and Software Requirements for SharePoint 2013

Hardware and Software Requirements for SharePoint 2010

Extranet Collaboration Manager Professional Edition (2013 or 2010) adds a Site Provisioning Workflow service that can run on one or more servers in the SharePoint Farm (WFE and\or Application server).

In multi-server farms where a high-volume of SharePoint sites will be provisioned by the system, it can be advantageous to dedicate one or more application servers to running the Site Provisioning Workflow service.

Professional, U.S.-based Support

PremierPoint Solutions provides support for ExCM through our ticketing system which is staffed by professional, U.S.-based support engineers.

Visit Support Portal

Comprehensive ExCM 2013 Documentation

ExCM 2013 is fully documented and continuously reviewed and approved as we support our customers

View Documentation

Comprehensive ExCM 2010 Documentation

ExCM 2010 is fully documented and continuously reviewed and approved as we support our customers

View Documentation

All Licensing Options include unlimited extranet users and extranet sites!

Edition\Licensing Option On-Premises
Perpetual Licenses
On-Premises
Annual Agreement
Cloud Dedicated
Extranet Collaboration Manager Essentials (2013 or 2010) $4,850 per WFE server1 Not Available Not Available
Extranet Collaboration Manager Professional (2013 or 2010) Contact Us Contact Us2 Contact Us

1 Perpetual prices do not include 20% annual Technical Support contract, or upgrade license fee when migrating to new version of SharePoint (ie. 2010 to 2013).

2 Annual agreement option is all-inclusive licensing and support: includes 1) license(s) for all Production farm servers and all Test\Dev farm servers, 2) all Technical Support and 3) future versions of software at no additional charge.