ChangeBot for SharePointChangeBot (formerly SPGA) is a SharePoint add-on that makes handling user requests hassle-free for the SharePoint Administrator.  It provides an automated, zero-touch solution to the management and execution of user requests, that would otherwise have to be handled personally by a SharePoint Administrator within the organization.

 

Examples of the types of user requests that can be handled automatically by ChangeBot are:

  • Create a new Site Collection or Subsite (including granular configuration steps)
  • Change permissions on a Site, Library, List or Item
  • Change the Quota for a Site Collection
  • Activate a Feature, and many others

Benefits include:

  • Free up SharePoint Administrator time to work on other high-value tasks
  • Eliminate configuration errors by automating the processing of requests
  • Streamline and expedite the request process and notification for end users, including approvals, if desired
  • Provide a record of all requests and changes made for reporting and auditing purposes

Next Step:

Get a Demo and Quote

Other Options:

Read a Whitepaper

Attend a Webinar

Try Premium Edition

Get Free Edition

Contact

All Features Are Available for SharePoint 2013 and SharePoint 2010!

Click to Select Video to Watch:

Overview (3 min)

Demo: Request for a New Site (5 min)

Demo: Request to Add Users to a Group (5 min)

Author a Request Profile (12 min)

Changebot Screenshots - User-friendly Request Portal

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User-friendly and Customizable Request Portal

  • User Request Portal is a SharePoint site  – starter template provided
  • Configurable Web Parts to enhance user experience
  • Security trimming on all items
  • Request Console Web Part automatically refreshes with latest status

+ Configurable User Request Forms

  • Request Forms are configurable and automatically generated
  • Numerous field types including Text, Date\Time, Choice, etc.
  • Cascading lookup fields enhance user experience
  • SharePoint Approval workflows can be enabled on requests
  • Full support for Managed Metadata fields

Changebot Screenshots - Configurable Forms

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Changebot Screenshots - Workflow Engine

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+ Workflow Engine Handles Automatic Processing of User Requests

  • Workflow service can run on single or multiple servers
  • Workflow timer jobs can be scheduled as desired
  • Workflow steps are fully recorded
  • Errors are fully recorded
  • Faulted Request Jobs can easily be restarted after fixing error

Changebot Screenshots - Powerful Authoring Environment

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+ Powerful Workflow Authoring Environment for the Administrator

  • No-code request workflow wizard
  • 40+ workflow activities
  • Powershell script can be executed as an activity
  • Workflow activities support conditional processing
  • Numerous helpful functions provided out-of-box
  • Custom activities can be added with Visual Studio

+ Automatic Logging and Reporting of all User Requests and Results

  • User Requests are logged to a SharePoint List
  • Results are logged to a SharePoint List
  • Custom columns can be added and automatically populated by workflow engine
  • SharePoint List Views can be used for reporting

Changebot Screenshots - Automatic Logging and Reporting of Requests

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ChangeBot 2013 Screenshots - Support and Documentation

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+ Excellent Support and Documentation

Examples of our satisfied ChangeBot customers include:

ChangeBot is available in two editions:

  • ChangeBot Free Edition (2013 or 2010)
  • ChangeBot Premium Edition (2013 or 2010)

The table below shows the feature categories that are included with each edition:

Features Included by Edition ChangeBot Free (2013 or 2010) ChangeBot Premium (2013 or 2010)
User-friendly and Customizable Request Portal Feature Available Feature Available
Automated handling of requests for new site collections and subsites Feature Available Feature Available
Automated handling of requests for changes to existing site collections and subsites Feature Not Available Feature Available
Configurable User Request Forms Feature Available Feature Available
(click + to open)
Basic Form Input Field Types
  • Text
  • Multi-Line Text
  • Choice
  • Date and Time
  • Description
  • People and Groups
    Feature Available Feature Available
    (click + to open)
    Advanced Form Input Field Types
    • List Choice
    • Cascading List Lookup
    • Cascading Site Lookup
    • Cascading Site Collection Lookup
    • Policy
    • Hidden
    • Site Editor
    • Managed Metadata
      Feature Not Available Feature Available
      Powerful, GUI-based Workflow Authoring Environment Feature Available Feature Available
      Workflow Engine that automatically processes User Requests Feature Available Feature Available
      (click + to open)
      Basic Workflow Activities
      • Open Web Application
      • Create Site (subsite)
      • Create Site Collection with Primary and Secondary Site Collection Administrators
      • Apply Site Collection Quota
      • Create Visitors Group with Permissions and Memberships
      • Create Members Group with Permissions and Memberships
      • Create Owners Group with Permissions and Memberships
        Feature Available Feature Available
        (click + to open)
        Advanced Site Creation-related Workflow Activities
        • Create Site Collection with Top-Level Site
        • Create Site Collection with Top-Level Site in Database
        • Create Site Collection with Top-Level Site Using Host Headers
          Permissions-related Workflow Activities
          • Create Group
          • Add Group Membership
          • Add Site Collection Administrator
          • Break List Permission Inheritance
          • Break Site Permission Inheritance
          • Break Site Permission Level Inheritance
          • Create Permission Level
          • Grant List Permission
          • Grant Site Permission
          • Remove Group Membership
            Site Settings-related Workflow Activities
            • Open Site Collection
            • Open Site
            • Apply Site Master Page
            • Apply Site Template
            • Activate Site Collection Feature
            • Activate Site Feature
            • Activate Solution Site Collection Features
            • Get Site Property
            • Set Site Property
            • Set Site Anonymous Access
            • Set Site Collection Portal Settings
            • Set Site Regional Settings
            • Install User Solution
            • Add Top Navigation Link
            • Add Top Navigation Link at Index
              List-related Workflow Activities
              • Open List
              • Add List Item
                Site Removal-related Workflow Activities
                • Remove Site
                • Remove Site Collection
                  Miscellaneous Workflow Activities
                  • Conditional Validation
                  • Does Site Collection Exist
                  • Does Site Exist
                  • Send Notification
                  • Set Execution Property
                  • Set Execution Property (Advanced)
                    Feature Not Available Feature Available
                    Automatic Detailed Logging of User Requests and Results Feature Available Feature Available
                    Excellent Support and Documentation Feature Available Feature Available

                    Examples of our satisfied ChangeBot customers include:

                    ChangeBot installs as a SharePoint Farm Solution.  Therefore, the system requirements are those of a healthy SharePoint 2010 or 2013 farm.  See these pages on Microsoft’s TechNet site for details on SharePoint 2010 and 2013 system requirements:

                    Hardware and Software Requirements for SharePoint 2013

                    Hardware and Software Requirements for SharePoint 2010

                    ChangeBot adds a User Request Processing Workflow service that can run on one or more servers in the SharePoint Farm.  In multi-server farms where a high-volume of user requests will be processed by the system, it can be advantageous to dedicate one or more application servers to running the User Request Processing Workflow service.

                    Professional, U.S.-based Support

                    PremierPoint Solutions provides support for ChangeBot through our ticketing system which is staffed by professional, U.S.-based support engineers.

                    Visit Support Portal

                    Comprehensive ChangeBot 2013 Documentation

                    ChangeBot 2013 is fully documented and continuously reviewed and approved as we support our customers

                    View Documentation

                    Comprehensive ChangeBot 2010 Documentation

                    ChangeBot 2010 is fully documented and continuously reviewed and approved as we support our customers

                    View Documentation

                    Edition Price
                    ChangeBot Free Edition (2013 or 2010) Free
                    ChangeBot Premium Edition (2013 or 2010) $5,375 per Web Front-end (WFE) server1

                    1 Price shown for ChangeBot Premium licenses does not include 20% annual Technical Support agreement, which is required for first year and optional thereafter.